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The hidden cost of bad property management: protecting your profits with the right partner

The hidden cost of bad property management: protecting your profits with the right partner

Title: The Hidden Costs of Bad Property Management: Protecting Your Profits with the Right Partner

Effective property management is the cornerstone of success in real estate investment. A skilled property manager can not only enhance profitability but also safeguard your investment for the long term. Conversely, entrusting your property to an inexperienced or unscrupulous manager can have dire consequences, ultimately undermining your financial goals. In this article, we'll explore why having a bad property manager can hurt your profits and provide guidance on identifying the traits of a competent and trustworthy property management partner.

The Pitfalls of Poor Property Management:

1. **Vacancy Losses:** Inadequate marketing efforts, lax tenant screening, and sluggish response to vacancies can result in prolonged periods of property vacancy, depriving you of essential rental income and eroding your cash flow.

2. **Tenant Turnover Costs:** High tenant turnover due to dissatisfaction or neglectful management can incur significant expenses in terms of leasing fees, turnover maintenance, and lost rent during vacancy periods.

3. **Maintenance Neglect:** Deferred maintenance and subpar upkeep not only diminish the appeal of your property but also escalate repair costs over time, eating into your bottom line and diminishing property value.

4. **Legal Risks:** Failure to comply with landlord-tenant laws and regulations can expose you to costly legal disputes, fines, and reputational damage, jeopardizing both your finances and your investment prospects.

Qualities of a Good Property Manager:

1. **Experience and Expertise:** Look for a property management company with a proven track record and extensive experience in managing properties similar to yours. A competent manager should possess comprehensive knowledge of local market dynamics, rental regulations, and industry best practices.

2. **Effective Communication:** Open and transparent communication is essential for a successful landlord-manager relationship. A reliable property manager should keep you informed about property performance, tenant issues, and any necessary maintenance or repairs in a timely and proactive manner.

3. **Tenant Screening Process:** A thorough tenant screening process is crucial for securing reliable and responsible tenants. Your property manager should conduct comprehensive background checks, verify employment and income, and assess rental history to minimize the risk of leasing to problematic tenants.

4. **Maintenance Management:** A proactive approach to maintenance is essential for preserving the condition of your property and minimizing repair costs. A competent property manager should have a network of reliable contractors and vendors, promptly address maintenance requests, and conduct regular property inspections to identify potential issues before they escalate.

5. **Legal Compliance:** Ensure that your property manager is well-versed in landlord-tenant laws and regulations applicable to your property. Compliance with legal requirements regarding leasing, eviction procedures, fair housing, and habitability standards is non-negotiable and critical for mitigating legal risks.


Kansas city is a desirable place to have rental properties and when you are growing your portfolio the importance of selecting the right property manager cannot be overstated. A bad property manager can inflict substantial financial and reputational damage, jeopardizing your investment and undermining your long-term profitability. By prioritizing experience, communication, tenant screening, maintenance management, and legal compliance in your selection process, you can mitigate risks and safeguard your investment for years to come. Having a smaller boutique property management can ensure that your property is going to see the attention it needs to make sure nothing falls through the cracks.  At VP Property Management we looked at all the reasons why people were not happy with their property manager and one of the biggest problems was that a lot of the companies took on too many properties to be able to give the appropriate attention.  When this happens everyone loses, the landlord, the property manager and most importantly the tenants. 

If you are fed up with bad property management or you are just getting started with a property manager give VP property management a call and we can walk you through or processes and see the difference.  Give us a call today at 816-914-5464